ROMANIA: Romanian Court of Accounts - Internal processes digitalization
Starting 2019, the Romanian Court of Accounts started to digitize the audit processes in order to improve the quality of the public external public audit activities. Romanian auditors develop compliance, financial and performance actions throughout the country, auditing about 15000 entities. Follow-up actions were also implemented.
Processes were implemented based on the 2019 regulations with minor updates from the 4th quarter of 2020 implemented. RODAS, methodologies and audit manuals were taken into consideration in order to design the functionalities required.
Audit process follow a five phases approach:
Following modules have been developed to cover all aspects related to auditors work:
- Multi-annual Planning
- Annual Programming
- Compliance audit
- Financial audit
- Performance audit
- Follow-up actions
- Entities management
- Financial statements analysis
- Basic e-Learning wiki
- Archiving module
- Reporting module
10 years existing analogue archive of audit reports has been digitized in order to achieve a knowledge repository that provide easy access to the audit files and provide immediate access to solve various types of third party claims. Information access is based on a consultation interface to retrieve entire or sections of the audit reports, based on various criteria.
Fundamentals of the audit processes design are based on general and specific objectives related to an audit mission. General objective is related to specific objectives. Working documents are generated and further developed for each specific objective. Working documents are designed for each type of audit.
An extensive effort has been allocated to design templates for each type of documents involved in audit process and automatically integrate different sections into audit reports. So, several sections from working documents are integrated into draft audit reports in a seamless manner. Audit reports and related annexes are automatically generated and packaged.
Financial statements analysis is used to generate accounting and financial forms used along the audit processes, especially during financial audit. The data are collected from ForExeBug Data Warehouse System - Ministry Of Public Finance and Court databases, providing a three years historical data set coverage to be analyzed during each audit mission. The dataset covers country-wide financial data (local and central public administration, state owned companies etc.). Any data filtering, cross analysis and export functions are available.
Financial data are related to each entity registered to entity management module providing safe historical analysis across different changes to entity organization.
Operational reports are provided using standard dashboard functionalities. Complex reports and analysis are designed using reporting services.
Access to various modules is provided through Internal Portal. Applications provided are web-based, using Onbase (Hyland), an ECS platform, MS SQL Server and MS Sharepoint.